Department of State Standardized
Regulations - (Last updated 04/03/2016)
(Last updated 4/3/2016)
regulations apply to male and female employees even though male pronouns may
appear in the text. Any provision in
these regulations that limits the payment of allowances to an employee because
employee is in a non-pay status shall not apply to any employee who is in a
non-pay status solely due to a lapse of appropriations.
States Citizen Employees
031.1 Quarters Allowances
031.11 Employees Recruited in the United States
allowances prescribed in Chapter 100 may be granted to employees who were
recruited by the employing government agency in the United
States, the Commonwealth
of Puerto Rico, the Commonwealth of
the Northern Mariana Islands, and the possessions of the United States. In the case of married couples or domestic
partnerships, see Section 134.13. (Interim eff. 7/5/2009 TL:SR 711; final eff.
8/30/2009 TL:SR 715)
031.12 Employees Recruited Outside the United
States (eff. 4/3/2016 with TL:SR-887)
allowances prescribed in Chapter 100 may be granted to employees recruited
outside the United States,
a. the employee's actual place of residence in the
place to which the quarters allowance applies at the time of receipt thereof
shall be fairly attributable to his/her employment by the United States
b. prior to appointment, the employee was
recruited in the United States, the Commonwealth of Puerto Rico, the
Commonwealth of the Northern Mariana Islands, the former Canal Zone, or a possession
of the United States, by:
(1) the United States
Government, including its Armed Forces;
(2) a United States firm, organization,
international organization in which the United States Government participates;
(4) a foreign government
had been in substantially continuous employment by such employer under
conditions which provided for his/her return transportation to the United
States, the Commonwealth of Puerto Rico, the Commonwealth of the Northern
Mariana Islands, the former Canal Zone, or a possession of the United States;
c. as a condition of employment by a Government
agency, the employee was required by that agency to move to another area, in
cases specifically authorized by the head of agency.
031.12b may be waived by the head of agency upon determination that unusual
circumstances in an individual case justify such action.
“An employee who was determined…” DELETED}
031.13 Employee Who Is a Member of Another
Employee’s Family (Interim eff. 7/5/2009 TL:SR 711; final eff. 8/30/2009
quarters allowance may not be granted to a non-spouse employee, or non-domestic
partner employee, who is a family member of another employee of the United
States Government as defined in Section 040m.
031.14 Employees of the Peace Corps
allowances prescribed in Chapter 100 may be granted to employees of the Peace
Corps wherever recruited in amounts determined by the Director of the Peace
Corps not in excess of the amounts determined in accordance with Chapter 100.
031.15 Employees Deployed to or
Employed in Combat Zones (eff. 4/3/16 with TL:SR-887)
Notwithstanding the provisions of
Section 031.12, quarters allowances prescribed in Chapter 100 may be granted to
employees who, immediately prior to appointment or assignment to the position
for which recruited, were deployed or employed in a combat zone (see definition
in Section 040t) supporting contingency operations by:
(1) the United States Government, including its Armed Forces; or
(2) a single United States firm, organization, or interest not immediately
preceded by any prior such employment overseas; or
(3) an international organization in which the United States Government
immediately prior to meeting one of the above circumstances, were customarily resident in the United States, its
territories, or possessions, or had met one of the above conditions and
returned to the United
States, its territories, or possessions during recruitment.
031.2 Other Allowances
Allowances prescribed in subchapter 220, danger pay allowance prescribed in
Chapter 650 and the compensatory time off prescribed in Chapter 800 may be
granted to employees defined in Section 040i.
Other cost-of-living allowances (foreign transfer allowance, home
service transfer allowance, separate maintenance allowances, education
allowances, and educational travel), and difficult to staff incentive
differential, prescribed in subchapters 240, 250, 260, 270, 280, and 1000,
respectively, may be granted subject to exceptions contained in the foregoing
chapters, only to those employees who are eligible for quarters allowances
under Section 031.1. Employees of the
Peace Corps shall not be eligible for allowances mentioned in this section
except as may be expressly authorized by the Director of the Peace Corps in
amounts determined by him/her not in excess of those determined in accordance
with the relevant provisions of Chapters 200 and 650.
031.3 Post Differential (Interim eff.
7/5/2009 TL:SR 711; final eff. 8/30/2009 TL:SR 715)
differential prescribed in Chapter 500 may be granted to employees who are
described in Sections 031.11 and 031.12 (eligible for quarters allowances),
including married couple employees or domestic partnership employees, and to
employees officially stationed in the United States who are on extended detail
(Section 541) in a foreign area, except
post differential may not be granted to a non-spouse or non-domestic partner
dependent employee who is a member of the household of another employee or of a
member of the U.S.
employees of the Peace Corps shall not be eligible for post differential except
as may be expressly authorized by the Director of the Peace Corps in amounts
determined in accordance with Section 550.
spouse or domestic partner, if otherwise eligible, may be granted post
differential regardless of whether both employees are receiving the living
employee hired under former Section 031.12d referred to in Section 031.12 may
continue to receive post differential prescribed in Chapter 500 while
continuously employed in a foreign area and while he or she is otherwise
eligible for a post differential.
031.4 Temporary Employees
appointed on a full-time basis for temporary periods (5 CFR 316; or other
applicable agency authority) may be granted the allowances, post differential,
danger pay allowance, advances of pay and compensatory time off for which they
031.5 Part-time Employees
employees (5 CFR 340; or other applicable agency authority) shall not be
granted allowances, post differential, or advances of pay, but may be granted
danger pay allowance prescribed in Chapter 650 and compensatory time off
prescribed in Chapter 800.
031.6 Employees Residing in the United States
of any other provision of these regulations, an employee who arrives at a new
post (Section 040h) in a foreign area on or after December 1, 1961, and who
occupies quarters in the United States (Section 040a) shall not be granted any
post, living quarters, education allowances, post differential, or difficult to
staff incentive differential, that may be established for his/her post, unless
such occupancy is the result of leave or official duty in the United States in
accordance with other provisions of these regulations. Danger pay may be granted if appropriate.
031.7 Employees of the Veterans Administration
employees transferring between the Philippines
and the United States,
the Administrator of the Veterans Administration may grant (under 38 U.S.C.
235(6) and (7) and E.O. 12228): (a) subsistence while occupying temporary
quarters as prescribed in Chapter 302, Part 5 of the Federal Travel Regulation
and (b) expenses relating to the sale and purchase of the residence or
settlement of an unexpired lease of the employee as prescribed in Chapter 302,
Part 6 of the Federal Travel Regulation.
The benefit in part (a) is in lieu of the home service transfer
allowance (if applicable) in these Standardized Regulations, and the benefit in
part (b) is in addition to any other applicable transfer benefit in these
Employees Teleworking Overseas (DETOs)
(as defined at DSSR 040s) is neither assigned, nor detailed, to the foreign
location and is not eligible for allowances and benefits under these
regulations in his or her own right. (eff. 11/15/15 TL:SR 877)
032 Non-Citizen Employees
allowances, post differential, danger pay, compensatory time off, advances of
pay and difficult to staff incentive differential, in Chapters 100, 200, 500,
650, 800, 850, and 1000 may be paid to non-citizen employees (Section 040j) to
the extent that the payment of such allowances and differential to the
non-citizen employee is authorized by any provision of law other than 5 U.S.C.
5921-5928 (except advance of pay for medical treatment under 5 U.S.C. 5927 and
033 Per Diem Allowances For Travel (eff.
area travel per diem allowances prescribed in Section 925 may be paid to
civilian employees of the U.S. Government in accordance with the Federal Travel
Regulation promulgated by the General Services Administration or other
applicable travel regulations. Internet site: https://aoprals.state.gov/content.asp?content_id=184&menu_id=78.
convenience to Federal agencies, an attachment to Section 925 includes the most
recent Civilian Personnel Per Diem Bulletin containing locality per diem
allowances for_non-foreign areas outside the conterminous (continental
forty-eight) United States. These
rates are established by the Secretary of Defense for civilian travelers of the
Government. Internet site: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm.
prescribed maximum travel per diem rates for the conterminous United States
are established by the General Services Administration. These rates may be found in Appendix A to
Chapter 301 of the Federal Travel Regulation.
Internet site: http://www.gsa.gov/portal/content/104877