Evacuation Payments: Evacuation payments are made when an employee/family member(s) is authorized or ordered to evacuate a foreign post. Evacuation payments consist of (1) a subsistence allowance to help cover the costs of lodging, meals, laundry, and dry cleaning; (2) local transportation at the safehaven; and (3) an air freight replacement allowance if air freight is not shipped from post. Subsistence amounts are based on the safehaven's per diem rate if the family is occupying commercial quarters, and vary based on family size. M&IE payments decrease over time. Evacuation payments terminate no later than 180 days after the evacuation order is issued unless the evacuation order has been extended past the 180 day mark (rare) and an employee's account for 180 days of subsistence has not been reached.
Generally, the United States (anywhere in the 50 States and the District of Columbia and effective 4/10/2020 also includes non-foreign areas: territories, possessions, Commonwealth of Puerto Rico and Commonwealth of the Northern Mariana Islands) is designated as the official safehaven (at times, when necessary, an official foreign safehaven may also be designated), and evacuees are required to return to the U.S. (or official foreign safehaven) to receive allowances. An employee may request designation of an alternate foreign safehaven for special family needs but approval is not guaranteed. See DSSR sections 600 and 960 (Evacuation Payments Worksheet) and the Evacuation Manual available at each foreign post for more information. For the Global Authorized Departure see Evacuation G/AD FAQs.
Sample tables for Subsistence Expense Allowance (SEA) & Separate Maintenance Allowance (SMA) rates: Daily Rates By Family Size or Monthly Rates By Family Size
Education Allowance Reference Guide for Evacuation and Separate Maintenance Situations
*Quick reference guide if you have questions regarding how education allowances are affected by Evacuation status, Separate Maintenance Allowance (SMA) and Transitional Separate Maintenance Allowance (TSMA).
Foreign Service Assignment Notebook
Posts in Evacuation Status Report (Intranet ONLY)
*Links to M/EDCS page; latest report under "Quick Links"
DS-0600 (06/2013) - Evacuation Payments Worksheet
*Worksheet to calculate Subsistence Expenses Allowance (SEA) claim
DS-4095 (08/2013) - Subsistence Expense Allowance Application (SEA) (myData/Intranet ONLY)
*To facilitate SEA payment processing for Department of State employees and/or eligible family members
**To expedite processing: Forms may be faxed to (301) 985-8589 or emailed to GFSCSeaPackage@state.gov. Contact information, mail and express mail addresses for sending originals are on the form.
FAQ - Evacuations
Evacuations - Diplopedia (Intranet ONLY)
During evacuations, FLO is the Department of State's main point of contact for evacuees, providing guidance on allowances, regulations, housing, education and employment for family members. FLO coordinates with post management, regional bureaus and other offices to support the evacuated community. For questions about evacuations contact: FLOAskEvacuations@state.gov
Contact for Department of State Direct Hire Evacuees: Comptroller Global Finance Services (CGFS) at (843)746-0722 or email GFSCSeaPackage@state.gov for clarification, assistance or specific questions related to your SEA application and payments.
Department of Defense and Uniformed Military Personnel: Uniformed military personnel and their dependents are covered separately under the Department of Defense Joint Federal Travel Regulations. Assigned DOD civilians, military, and family members should contact their parent organizations. Those assigned to the Defense Attache Office should contact DIA Headquarters; and those assigned under the Defense Security Cooperation Agency (Military Group, ODC, etc.) should contact their Combatant Command. If DOD personnel have questions, contact the Defense Attache Service, Support Services Branch at (202) 231-7019/7465 /7464/7466 or email DASSupportServices@dodiis.mil.
For Agencies Outside of the Department of State: Employees outside of the Department of State should check their agency's regulations before applying the DSSR (for foreign affairs agencies, consult the FAM). The Department of State Standardized Regulations (DSSR) applies to all government civilians in foreign areas, but each agency may have further implementing regulations and has its own forms and process.
For Standardized Regulation interpretation: AllowancesO@state.gov